Virginia Civic Engagement Table - Operations Manager

NOTE: THIS POSITION HAS BEEN FILLED AND WE ARE NO LONGER ACCEPTING APPLICATIONS

About the Position

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The Virginia Civic Engagement Table (VCET) is searching for a full-time Operations Manager (OM). This is a reimagined position, restructured to create more intentional infrastructure within VCET. Under the direction of the Executive Director (ED), the OM will support all office management and Administrative activities along with some select project management functions. The position is based in Richmond, Virginia with flexibility for candidates in other parts of the state. 

Since 2008, VCET has been committed to building progressive power in Virginia that prioritizes economic, social, environmental, gender, and especially racial justice. VCET envisions a multi-racial democracy, where the full diversity of our Commonwealth is included, actively participating and represented. 

VCET is guided by a key organizational strategy: fostering collective action around a common agenda. This creates the directional north star to build the large, sustained coalition needed to tackle challenges such as the 2020 Census, dismantling systemic white supremacy through strategic policy reform, and ensuring every voter has fair and free access to the ballot box.

VCET is a statewide organization that serves a broad network of 46 partners across the Commonwealth with a concentration in Northern Virginia, greater Richmond, and the tidewater region (which includes Newport News, Hampton Roads, Virginia Beach). The work includes cultivating a diverse and progressive leadership pipeline in Virginia, driving collaboration through equitable and inclusive relationships, and growing shared capacity and resources for the progressive movement infrastructure in the Commonwealth. 

Duties Include

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The new Operations Manager will divide their time among several functions and work with staff across VCET. A general breakdown of how they will spend their time is as follows.

Office Management and Systems(50%) 

• Maintain, organize, and update organization shared files, lists and documents, and recommend internal systems and processes to ensure efficiency, productivity, and security.

• Coordinate the best practices deployment of internal information technology to ensure productivity, including identifying new solutions to address current challenges.

• With the support of outsourced vendors, coordinate the administration of basic on-boarding of new staff to include payroll, benefits, and time tracking functions.

• Act as primary contact with outsourced accounting and payroll provider to:

  • Ensure monthly timesheet coding by all staff prior to submission to ED for approval. 

  • Coordinate accounts payable and receivable processing; perform follow-up on uncashed vendor payments. 

  • Coordinate proper filing of grant agreements and reporting timelines and requirement 

• Organize and order office equipment, inventory, and supplies.

• Support the completion of federal financial requirements; including but not limited to the annual financial review, workers compensation audit, and 990.

Administration Management (50%) 

• Oversee VCET partner membership on-boarding and billing to ensure VCET is operating in full compliance with our MOU’s.

• Create and maintain a master calendar that keeps both programs and funder applications and reports coordinated to meet deadlines.

• Support program directors and managers as directed with logistics for events and meetings.

• In collaboration with staff and contractors, prepare the quarterly reports and updates for the Board. 

• Provide support for monthly reconciliations. 

• Other duties as assigned. 

Skills and Qualifications

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• 3-5+ years experience 

• Bachelor's Degree or equivalent work experience

• Excellent writing, editing, and verbal communication skills. experience. 

• Comfortability interfacing with all stakeholders; i.e. partners, funders, staff. 

• Broad based experience with various business, communications and project management software.

• Ability to work well under deadline pressure. 

• Demonstrated ability to prioritize work and follow through on projects. 

• Self-starter with the ability to work independently and think critically. 

• Previous project management experience.

• Alignment with VCET’s vision, mission, and values. 

To Apply

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• ​Click below or email us at jobs@jmmstrategygroup.com with the subject line "VCET OPERATIONS MANAGER"

• Send your resume and a cover letter in one document in pdf format

• No calls, please

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Applications will be accepted on a rolling basis until the position has been filled. We strongly recommend that you send in your application quickly!

JMM Strategy Group and VCET strongly encourage women, people of color, people with disabilities, and members of the LGBTQ+ community to apply. We do not tolerate discrimination on any level and are actively working to ensure that all people have access to the jobs and positions they are qualified to succeed in.